LUdev logo
LinkedIn
Instagram

Terms of Service

Last updated on 11/10/2025

1. General

LUdev is a student-run initiative within the Leiden Institute of Advanced Computer Science (LIACS) at Leiden University. LUdev connects teams of third-year Bachelor students with external partners to work on real-world software development projects as part of their academic training in software engineering.

By submitting a project or working with LUdev, you (“you”, “client”) agree to these terms.

2. Nature of the Collaboration

  1. LUdev is not a commercial business nor a separate legal entity; it operates within the educational framework of LIACS, Leiden University.
  2. All LUdev projects are carried out by students under academic supervision and primarily serve an educational purpose.
  3. Projects are executed as part of a university course; students are graded on their performance.
  4. LUdev does not act as a contractor or consultancy and makes no commercial guarantees regarding delivery, timelines, or software fitness for purpose.

3. Project Submission and Acceptance

Submissions are reviewed and selected based on:

  • Educational value and feasibility,
  • Technical fit and student interest,
  • Availability of student teams.

Submission of a proposal does not guarantee selection. LUdev may reject or defer any project at its discretion. Clients are notified upon acceptance before project kickoff.

A project can be submitted via our website: https://ludev.nl/onboarding.

4. Product

  1. The outcome of each accepted LUdev project is software based on the client submission, developed by students as part of their academic training.
  2. The product may include:
    • Source code,
    • Documentation (if applicable and agreed upon with students) for running the software in a development environment;
    • Deployment instructions (if applicable and agreed with students).
  3. LUdev does not provide hosting services.
  4. The software is not guaranteed to be production-ready. The client is responsible for further development, maintenance, deployment, and testing before any production use.
  5. Any post-project support, enhancements, or bug fixes are outside LUdev’s scope and must be arranged separately.

5. Client Commitments

  1. Be available for the project kickoff on 11 February 2026 to meet your students (digitally or physically).
  2. Be available for, at least, bi-weekly progress meetings (physically or digitally) from February to June.
  3. Provide any specialized hardware if required (e.g. VR headsets, sensors).
  4. Complete a mid-term and a final evaluation.
  5. Approve a project summary for possible publication on the LUdev website.

6. Fees

  1. Non-commercial projects (e.g. educational, research-based, or non-profit) are free of charge.
  2. Commercial projects incur:
    • A €1,000,- starting fee (see 6.3),
    • An additional €6,000,- implementation fee if the client chooses to adopt and use the final software product (see 6.4);
    • Amounts are exclusive of VAT, when applicable.
  3. The starting fee is due after project acceptance and must be paid within one month to start the project. Non-payment within this timeframe results in termination.
  4. The implementation fee is due if/when the client elects to buy the final software product (communicated by email). Delivery of the final software (as defined in Article 4) occurs after payment.
  5. All fees are invoiced by Leiden University and used to support LUdev operations.

7. Intellectual Property & Usage Rights

  1. LUdev and/or the student team retain intellectual property rights.
  2. Clients may use the software for non-commercial purposes freely.
  3. For commercial projects, LUdev retains full ownership of all intellectual property until the implementation fee is paid in full. Upon receipt of payment, ownership of the software/IP is assigned to the client, subject to a separate agreement.
  4. Any further licensing, sublicensing, or commercialization beyond this scope must be negotiated separately.

8. Liability & Warranties

  1. LUdev projects are educational and experimental. Software is provided “as is” without warranties.
  2. LUdev, LIACS, and Leiden University do not accept liability for damages resulting from the use of the software.
  3. Clients are solely responsible for testing and validating any software before adoption or deployment.

9. Privacy & Data Protection

LUdev complies with Leiden University’s data privacy policies. Any data provided should be anonymised unless otherwise arranged.

See: https://www.universiteitleiden.nl/en/privacy .

10. Governing Law

These terms are governed by the laws of the Netherlands. Any disputes related to LUdev projects fall under the jurisdiction of the Dutch courts.

11. Contact

LUdev – LIACS, Leiden University

For questions or clarifications regarding these terms, please contact us at ludev@liacs.leidenuniv.nl .